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Minutes: Allegany County Public Works Committee

Public Works Committee

February 5, 2020


Members Present: D. Fanton, J. Ricci, G. Barnes, P. Curran, W. Dibble, K. Graves, D. Healy

Others Present: D. Bigelow, D. Decker, B. Harris, S. Havey, D. Healy, S. Hicks, J. Hopkins, C. Knapp, M. McCormick, B. Riehle, D. Root, T. Ross, D. Scholes, P. Stockin

Call to Order: The meeting was called to order by Public Works Committee Chairman Dwight Fanton at 1:00 p.m.

Approval of Minutes

A motion was made by Legislator Dibble, seconded by Legislator Healy, and carried to approve the minutes of January 8, 2020.


HIGHWAY

Permission to Award Bridge Decks

Public Works Superintendent Justin Henry stated that bids for 2020 Bridge Projects were opened on January 30 at 10:00 a.m., and the following bids were received:

Bidder Precast Concrete Deck Box Culvert

LB 04-19 LC 2A-18.5 LC 08-34

Silverline Construction $99,839 No Bid No Bid

L.C. Whitford Materials $92,500 $78,500 $ 83,900

Lakelands No Bid $77,473 $ 82,250

Binghamton Precast No Bid $96,628 $102,790

Kistner Concrete* No Bid $94,172 $ 99,983

*3 percent discount if both culverts purchased

Mr. Henry requested permission to award the Precast Concrete Deck (LB 04-19) to L.C. Whitford Materials for $92,500, and to award the Box Culverts (LC 2A-18.5 and LC 08-34) to Lakelands for the amounts $77,473 and $82,250. These requests were approved on a motion made by Legislator Graves, seconded by Legislator Ricci, and carried.
Permission to Award Excavator

Mr. Henry stated bids for the 2020 100 HP Excavator with attachments were opened on January 30 at 1:00 p.m., the following bids were received:

Bidder Price Model

George & Swede $191,750.00 2020 Link-Belt 145x4

Vantage Equipment $191,692.00 2020 Volvo ECR145EL

Monroe Tractor $168,474.34 (without priority valve) 2020 Case 145D

$182,774.34 (with priority valve) 2020 Case 145D

Bobcat of Buffalo $187,927.14 2020 Doosan DX140LCR
Bobcat of Buffalo $176,142.50 2020 Doosan DS140LC



Mr. Henry requested permission to award the 2020 Case 145D with priority valve and attachments excavator to Monroe Tractor for $182,774.34. Legislator Ricci asked what a priority valve is. Mr. Henry stated it gives them more options on movements they can make within the cab. This request was approved on a motion made by Legislator Dibble, seconded by Legislator Graves, and carried.

Vegetation Control Contract

Mr. Henry requested permission to extend the Vegetation Control Contract with Allen Chase Enterprises Inc. for the following approximate miles:

Price for 690 edgeline miles to be covered: $15.396.00

Price per mile for 350 edgeline miles or more: $ 22.31

Price per mile for 350 edgeline miles or less: $ 37.22

Legislator Graves asked if these funds have been budgeted, and Mr. Henry stated, yes, and Allen Chase Enterprises did a great job last year. This request was approved on a motion made by Legislator Graves, seconded by Legislator Ricci, and carried.

Request to Fill Summer Help Employees
Mr. Henry requested permission to hire summer help employees. Seasonal employees are critical and a vital part of the department’s operation. These employees are County residents that are either college bound or are already college students, and they provide "extra hands" to supplement our decreasing full-time workforce. These positions will be paid at the minimum wage rate of $11.80 per hour. The funding for these employees is as follows:

19 employee’s x 40 hours/week x $11.80 per hour = $8,968

Maximum 14 weeks worked


# Employed Budgeted Amount
A1620
Buildings & Grounds 1 $ 8,968

D5110
County Road 14 $125,552

A8160
Solid Waste 2 $ 17,936

D5020
Engineering 2 $ 17,936

Total of 19 Seasonal Employees 19 $170,392

Legislator Dibble commented that this is a great program. Legislator Graves asked if they have a lot of recruits. Mr. Henry stated, yes, Mr. Scholes is working on who is available from last year, and they will then fill in the gaps. This request was approved on a motion made by Legislator Dibble, seconded by Legislator Graves, and carried. Refer to Ways and Means



SOLID WASTE

Request to Bid Services for Household Hazardous Waste Day

Public Works Deputy Superintendent Dean Scholes requested permission to bid services for Household Hazardous Waste Day that will be held the first Saturday in September. Legislator Fanton Public Works Committee February 5, 2020 Page 3 of 4



asked if we are still receiving some reimbursement, and Mr. Scholes stated, yes. This request was approved on a motion made by Legislator Graves, seconded by Legislator Ricci, and carried.

LSWMP Update

Mr. Scholes stated they are finishing up the final review of the draft from Barton and Lajudice for the Local Solid Waste Management Plan that is required by the NYSDEC. The plan is an examination of current practices within the Planning Unit (Allegany County) to identify opportunities to reduce waste and increase recycling opportunities over a ten-year period. The plan will be developed at the local level, and will require review and approval by the state. Mr. Scholes hopes to receive plan approval by the end of the calendar year. Legislator Barnes asked what the current situation is with recycling. Mr. Scholes stated steel and scrap metal prices have fluctuated a lot, and gave credit to customers who do a great job separating their commodities which helps them get a better price. Legislator Decker asked what the issue is with caps on plastic bottles. Mr. Scholes stated not having the caps on the bottles helps ensure the bottles are completely emptied. Committee Chairman Fanton stated they are also a different type of plastic that is not considered recyclable. Legislator Harris asked if we have enough volume on scrap to store it until the market is advantageous to sell. Mr. Scholes stated they currently do not have any place to store scrap metal and explained that in the past, staff took the initiative to experiment with separating recycled scrap metal components by hand to increase the rebate to the County, but it proved to be too inefficient.

BUILDING AND GROUNDS

Courthouse Bank Update

Mr. Henry stated the Courthouse bank has been stabilized. Committee Chairman Fanton congratulated the crew on a great job stating it looks good, and they also were able to use up some of our beams. Mr. Henry indicated they saved approximately $29,000 by using those beams.

Weidrick Road Bridge Update

Mr. Henry stated they recently had a meeting with a consultant as well as the DOT that resulted in the unfortunate news that the Weidrick Road Bridge in Wellsville will no longer be able to be constructed in 2020 and is now slated to begin in 2021. There was also a public meeting held at the Wellsville Library on January 29 that went well, and they are currently working with the Town of Wellsville to mitigate any problems that may occur from the bridge being closed for a long period of time. Legislator Graves asked if there will be a detour, and Mr. Henry stated, no. Legislator Graves asked if the closure will impact anything. Mr. Henry stated school buses; however, because of the three-ton limitation, the buses couldn’t use it anyways. As it stands, the biggest entity affected is Shorts Gas Station who don’t feel they are getting the same business from college students that they used to. Legislator Graves asked if there is any notable affect to public safety, and Mr. Henry stated, no. Legislator Ricci asked if the project being put on hold will affect any grant monies being received, and Mr. Henry stated, no. Legislator Barnes referenced the plan for replacement being different than what was discussed a year ago. Mr. Henry stated it was also decided in their meeting to make a final determination on the types of beams being used, adding that a year ago they were looking at replacing the trusses in-kind; however, it is no longer feasible due to cost restraints. Legislator Barnes asked how the estimated life of 75 years is determined. Mr. Henry stated that number comes from the DOT, and he is unaware of the criteria they use; however, it is the preventative maintenance that gets you to the life use. Committee Chairman Fanton indicated that we have a number of bridges that are older than 50 years throughout the County.


Adjournment

There being no further business to come before the Committee, the meeting was adjourned at 1:19 p.m. following a motion made by Legislator Graves, seconded by Legislator Ricci, and carried.

Respectfully submitted,

Meghan Washer

Confidential Secretary

Allegany County Board of Legislators


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